5-20-13 Minutes

BOARD OF DIRECTORS

MONDAY, MAY 20, 2013

SOUTHEAST AREA COOPERATIVE

                A meeting of the Board of Directors of Southeast Area Cooperative was held on May 20, 2013 at the office of Southeast Area Cooperative in Beresford, SD.  The members of the Board of Directors present were:  Tara Cole, Alcester-Hudson school District;  Clif Carnes, Beresford School District; Craig Stearns, Canton School District; Nancy Adema Elk Point-Jefferson School District; Dan Larson, Gayville-Volin School District; Matt Knodel, Irene-Wakonda School District; and Gene Larsen, Viborg-Hurley School District.  Also present were Terry Gerber, Superintendent-Canton/Advisory Board Chairman; Lezlie Larsen, Director and Cheryl Johnson, Business Manager, Southeast Area Cooperative.

                 Vice President Dan Larson called the meeting to order at 5:34 p.m.  The Pledge of Allegiance was recited.

A motion was made by Gene Larsen and seconded by Clif Carnes to approve the agenda with the addition of approval of the IDEA grant application.  Motion carried.

A motion was made by Nancy Adema and seconded by Gene Larsen to approve the minutes of the February 25, 2013 meeting.  Motion carried.

The financial report as prepared by the Business Manager was presented with the three month period being reviewed.  The following actions in the various accounts as shown: General Fund Opening Balance: $246,493.58; Receipts from Local Sources: $126,467.30; Receipts from Flow Through Sources: $11,015.17; Receipts from Federal Sources: $222,659.64; Disbursement of Payroll: $358,814.25; Disbursement by Monthly Voucher: $51,629.14; and a Closing Balance of $196,228.30.  A motion was made by Matt Knodel and seconded by Nancy Adema to approve the financial report.  Motion carried.

A listing of bills for March, April and May 2013 was presented.  A motion was made by Gene Larsen and seconded by Tara Cole to approve the payment of the bills.  Motion carried.  A listing follows of paid vouchers for the three month period:

A&B Business Solutions, toner/maint, $472.78; Amazon.com, cables/keyboard, $82.72; American PT Association, Naslund-membership, $450.00; Andersen Enterprises, snow removal,$390.00; Beresford Municipal Telephone, $734.75; Stacie Bickett, mileage, $113.40; Kathryn Blaha, 2nd semester stipend, $750.00; Cheri Buffington, mileage, $44.28; Clif Carnes,  special meeting pay, $60.00; City of Beresford, utilities, $1,547.29; Tara Cole, special meeting pay, $30.00; Dakota Academic Consulting, 4th qtr. E-rate services, $5,600.00; Dakota Data Shred, shred fee; $85.65; Dakota PC Warehouse, TV and wall mount, $828.00; Bridget DeYager, mileage, $317.52; Discount School Supply, farm animal counters, $29.87; Drawing Board receipt books, $99.44; Kelly Dunkelberger, 2nd semester stipend/registration reimb, $1,266.00; Eastside Storage, storage rental, $75.00; Emdeon Business Services, WebMD services, $117.00; Fiesta Foods, supplies, $44.52; Flower Patch, plant, $33.95; Forest T. Jones, Jensen-liab ins., $136.00; The Garage, Gilbert-trans leak, $167.95; Ann Gilbert, mileage, $66.96; Green Eggs and Ram, laptops/battery, $1,408.00; Amy Gustad, reimb gas, $119.39; Lela Hall, mileage, $163.08; Harrisburg School District, Schmitz/Gilbert registration, $160.00; Healthcare Providers Liability, Naslund-liab ins, $159.00; Maureen Hedeen, mileage, $132.30; Jerry’s Chevrolet, vehicle maintenance, $3,317.62; Cheryl Johnson, mileage/reimb expenses, $390.89; Douglas C. Johnson, office maint., $40.00; Tiffany Johnson, mileage, $101.52; Kennebec Telephone Co., conference call, $16.79;  Michael King, 2nd semester stipend, $750.00; Matthew Knodel, special meeting pay, $30.00; Gene Larsen, special meeting pay/mileage, $90.24; Lezlie Larsen, conference expenses/mileage, $72.92; Daniel Larson, special meeting pay, $30.00; Cindy Lias, totes, $140.19; Pearl Lindstrom, mileage, $12,96; Midamerican Energy, natural gas, $391.67; NAEIR, handling chgs, $723.63; Joan Nelson, mileage, $629.46; Gloria Nygaard, rent, $1,125.00; Olson’s Ace Hardware, supplies, $237.42; Brenda Pay, mileage, $38.88; Pearson Inc, forms, $361.00; Quintin Pease, air server/web hosting, $205.79; Lorna Peterson, mileage, $692.82: Petty Cash, reimburse, $75.17; Phanthom Technologies, web filter, $249.95; Pitney Bowes, lease, $161.00; Precision Irrigation and Lawncare, spring clean up, $56.25; Printing Plus, hearing cards, $110.00; Provantage.com, Perkins, $571.68; Purchase Powers, postage meter ink, $88.48; Ramkota Inn, Johnson/Fox/Gustad lodging, $389.96; Riverside Publishing, forms,  $242.00;  Ranah Sample, mileage/Medicare reimb, $1,955.34; Scholastic, books, $32.70; School Administrators of SD, Larsen/West-registration, $310.00; SD Early Childhood, Fox/Gustad conf registration, $240.00; SD Federal Property, 2005 Dodge Magnum, $9,300.00; SD Voices for Children,  Lias/Hall/Johnson/Nelson registration, $280.00; Jason Selchert, coordinator, $5,600.00; Sigler Fire Equipment, fire extinguisher inspect, $134.57; Lois Snethen, mileage, $151.20; Software Unlimited, maintenance, $2,550.00; Staples, office supplies, $139.19; Star Publishing, legals/ads, $372.86; Craig Stearns, special meeting pay/mileage, $79.44; Super Duper, supplies, $58.95; Talk Tools, supplies, $72.15; Trainers Warehouse, table tents, $69.78; Trust and Agency, reimburse, $1,041.85; USD, Jensen/Sample-conf registration, $50.00; Verizon Wireless, phone, $606.36; Voyager Fleet Systems, gas, $8,256.85; Jeffrey Walz, 2ndsemester stipend, $1,500.00; Woodworkers Supply, Perkins, $834.99; Bonnie Wylie, mileage, $13.50.

A motion was made by Clif Carnes and seconded by Matt Knodel to adopt $300,000.00 as an incidental account as provided by SDCL 13-18-17 for payments of bills and payroll in June and July 2013 subject to Advisory Board’s review prior to payment of bills.  Motion carried.

A motion was made by Clif Carnes and seconded by Tara Cole to approve the consent agenda items as listed: review/approval of bids for paper and supplies for 2013-2014; recommend approval of Cooperative service calendar for 2013-2014; child find evaluations and ESY staff recommendations.  Motion carried.

A motion was made by Matt Knodel and seconded by Nancy Adema to approve the actions/financials of the Southeast Interactive Long Distance Learning governing board.  Motion carried.

A motion was made by Tara Cole and seconded by Gene Larsen to authorize the Director to offer contract(s) and/or employment agreement(s) and accept resignation(s) on behalf of the Board of Directors with the approval of the Board President and Advisory Board from July 1, 2013-June 30, 2014.  Said contact(s) and/or employment agreement(s) shall be presented to the Board of Directors at the next quarterly meeting.  Motion carried.

A motion was made by Matt Knodel and seconded by Tara Cole to surplus the equipment and furniture of Aspire due to the closure of the school.  Equipment and furniture will be disposed appropriately.  Motion carried.

A motion was made by Nancy Adema and seconded by Matt Knodel to approve the Medicaid Administrative two year agreements with Brookings School District, Centerville School District, Harrisburg School District, Lennox School District, Vermillion School District, and West Central School District.  Motion carried.

Craig Stearns arrived at 5:45 p.m.

A motion was made by Matt Knodel and seconded by Gene Larsen to approve the recommendation from the Board of Director’s negotiations committee for salary and benefit settlements with all cooperative staff for the 2013-2014 school year.  A copy of the salaries and benefits are on file in the business office.  Motion carried.

A motion was made by Tara Cole and seconded by Nancy Adema to set the 2013-2014 budget public hearing date for July 9, 2013 at 9:00 a. m.  Motion carried.

Lezlie Larsen presented an update on the 2013 Kindergarten Academy and federal funding for IDEA and Perkins.  A discussion was held regarding the current sick leave policy.  A video presentation on 2013 preschool screenings was viewed.

A motion was made by Matt Knodel and seconded by Gene Larsen to adjourn the meeting.  Motion carried.  Meeting adjourned at 6:15 p.m.

 

___________________________________________             ______________________________________

Dan Larson, Vice President                                                          Cheryl R. Johnson, Business Manager