07-12-16 minutes

Southeast Area Cooperative

Advisory Board Meeting

Tuesday, July 12, 2016

                A meeting of the Advisory Board of Southeast Area Cooperative was held on Tuesday, July 12, 2016 at the Southeast Area Cooperative office in Beresford, South Dakota. Members present were:  Tim Rhead, Alcester-Hudson School District; Brian Field, Beresford School District; Terry Gerber, Canton School District; Sheri Hardman, Elk Point-Jefferson School District; and Peggy Petersen, Viborg-Hurley School District.  Also present were:  Tricia West, Interim Director and Cheryl Johnson, Business Manager, Southeast Area Cooperative.

Vice President Tim Rhead called the meeting to order at 10:10 a.m.  After introductions, a motion was made by Terry Gerber and seconded by Sheri Hardman to approve the agenda.  Motion carried.

A motion was made by Brian Field and seconded by Peggy Petersen to approve the minutes of the June 14, 2016 meeting.  Motion carried.

The financial report as prepared by the Business Manager for June 2016 was presented.  General fund opening balance:  $218,433.60; Receipts: $406,629.21; Disbursements: $338,948.78; for a closing balance of $286,114.03, which includes accounts receivable, contracts payable, and received in advance.  A motion was made by Sheri Hardman and seconded by Brian Field to approve the financial report, as presented.  Motion carried.

A listing of bills for June 2016 payables and July 2016 was presented.  A motion was made by Terry Gerber and seconded by Peggy Petersen to approve the payment of the bills.  Motion carried.

A motion was made by Brian Field and seconded by Sheri Hardman to approve the budget transfers/adjustments as listed.  Motion carried.

 

Budget Transfers  
 
Reason Amount From To   Decrease Increase
Transfer IDEA Salaries 6,635.33 10 1226 010 110 10 1226 000 110   1,184.00
Transfer Paraprofessionals Salary 2,135.16 10 1226 000 111 10 1226 010 111   312.00
Transfer IDEA Social Security 3,997.72 10 1226 010 210 10 1226 000 210   7,710.00
Transfer IDEA Retirement 4,723.41 10 1226 010 220 10 1226 000 220   4,000.00
Transfer IDEA Insurance Benefit 6,030.73 10 1226 010 230 10 1226 000 230   20.00
Transfer IDEA Salaries 6.74 10 2142 010 110 10 2142 000 110   295.00
Transfer Social Security to IDEA 117.03 10 2142 000 210 10 2142 010 210   12,476.00
Transfer Retirement to IDEA 57.56 10 2142 000 220 10 2142 010 220   455.00
Transfer Insurance Benefit to IDEA 484.15 10 2142 000 230 10 2142 010 230   16,300.00
Transfer Salaries to IDEA 7,059.38 10 2152 000 110 10 2152 010 110   3,100.00
Transfer IDEA Salaries 970.65 10 2152 010 112 10 2152 000 112   600.00
Transfer Social Security to IDEA 940.74 10 2152 000 210 10 2152 010 210   1,500.00
Transfer Retirement to IDEA 476.22 10 2152 000 220 10 2152 010 220   3,000.00
Transfer Insurance Benefit to IDEA 761.49 10 2152 000 230 10 2152 010 230   11,170.00
Transfer IDEA Social Security 454.54 10 2179 010 210 10 2179 000 210   3,300.00
  400.00
  430.00
  2,568.00
Contingency Transfers   2,568.00
10 2179 000 334 860.00 APE Mileage
10 2315 000 300 390.00 Legal Fees
10 1226 000 334 750.00 EC Mileage
10 1227 000 110 2,500.00 Prolonged Salaries
 

Budget Adjustments

   
       
  Decrease Increase  
10 2725 000 110 1,184.00    
10 2725 000 210 312.00    
10 2725 000 230 7,710.00    
10 2725 000 410 001 4,000.00    
10 2725 000 323 20.00    
10 2725 000 334   295.00  
10 2725 000 410   12,476.00  
10 2725 000 340   455.00  
10 2142 010 110 16,300.00    
10 2142 010 210   3,100.00  
10 2142 010 220 600.00    
10 2142 010 230   1,500.00  
10 2142 000 230 3,000.00    
10 2152 010 230   11,170.00  
10 2152 010 110   3,300.00  
10 2152 010 210   400.00  
10 21520010 220   430.00  
10 1226 010 112 2,568.00    
10 1226 010 110   2,568.00  

 

A motion was made by Brian Field and seconded by Terry Gerber to approve the rotation schedule for the President and Vice President with Tim Rhead as President and Brian Field as Vice President for 2016-2017.  Motion carried.

A public hearing as authorized by the Board of Directors for Tuesday, July 2, 2016 was held on the proposed 2016-2017 budget.  Cheryl Johnson presented the budget, along with related assessments.  A motion was made by Peggy Petersen and seconded by Sheri Hardman to recommend approval of the 2016-2017 budget to the Board of Directors.  Motion carried.

A motion was made by Terry Gerber and seconded by Brian Field to approve the hire of Abby Trudeau as a Speech Language Pathologist Assistant for the 2016-2017 school year.  Motion carried.

A discussion was held regarding the conflict of interest legislation and the impact on the Southeast Area Cooperative administration and board.

A detail of the meeting dates for 2016-2017 were presented.  Advisory Board meetings will be held at 10:30 a.m. and Board of Directors meetings will be held at 5:30 p.m.  A motion was made by Brian Field and seconded by Terry Gerber to approve the dates.  Motion carried.

Tricia West advised the Board of public relations efforts related to the Cooperative.  Cheryl Johnson presented a report on the 2016 Kindergarten Academy.  Tricia West discussed the 2016-2017 Cooperative calendar and staff accountability.

Tricia West presented proposals for changes to the policy and procedure manual.  Proposed policy changes will be presented for approval at the August 16th Board of Directors meeting.

Tricia West distributed a handout of Cooperative staff assignments at the member districts.  An interactive goal and strategic planning activity was completed by the superintendents.

A motion was made by Brian Field and seconded by Sheri Hardman to adjourn the meeting.  Motion carried.  Meeting adjourned at 12:06 p.m.

 

 

_________________________________________                  _______________________________________

Tim Rhead, Chairman                                                                          Cheryl R. Johnson, Business Manager