10-11-16 minutes

Southeast Area Cooperative

Advisory Board Meeting

Tuesday, October 11, 2016

 

A meeting of the Advisory Board of Southeast Area Cooperative was held on Tuesday, October 11, 2016 at the office of Southeast Area Cooperative in Beresford, South Dakota.  Members present were:  Tim Rhead, Alcester-Hudson School District; Brian Field, Beresford School District; Terry Gerber, Canton School District; Dave Hutchison, Irene-Wakonda School District; and Peggy Peterson, Viborg-Hurley School District.  Also present were Tricia West, Interim Director and Cheryl Johnson, Business Manager, Southeast Area Cooperative.

 

President Tim Rhead called the meeting to order at 10:39 a.m.  A motion was made by Terry Gerber and seconded by Dave Hutchison to adopt the agenda.  Motion carried.

 

A motion was made by Brian Field and seconded by Peggy Peterson to approve the minutes of the September 13, 2016 meeting.  Motion carried.

 

The financial report as prepared by the Business Manager for September 2016 was presented.  General fund opening balance:  $367,882.89; Receipts:  $57,476.28; Disbursements: $179,126.07; for a closing balance of $246,233.10.  A motion was made by Terry Gerber and seconded by Dave Hutchison to approve the financial report, as presented.  Motion carried.

 

A listing of bills for October 2016 was presented.  A motion was made by Brian Field and seconded by Peggy Peterson to approve the payment of bills.  Motion carried.

 

A motion was made by Terry Gerber and seconded by Peggy Peterson to authorize the transfer of the unemployment CD to the general fund in a restricted account upon maturity on October 15, 2016.  Motion carried.

 

A motion was made by Dave Hutchison and seconded by Brian Field to approve the indirect cost rate as established by DOE.  Motion carried.

 

A discussion was held regarding the need for additional staffing in the Birth to 3 program, with available grant funds.  A motion was made by Brian Field and seconded by Peggy Peterson to approve the hire of Bridget Page at $15 per hour as Birth to Three Support person, with hours to be determined on an as needed basis.  Motion carried.

 

A discussion was held regarding the Fair Labor Standards Act changes to overtime rules for nonexempt employees beginning December 1, 2016.  A motion was made by Terry Gerber and seconded by Brian Field to approve a contract amendment for Cheryl Johnson for salary alignment to the FLSA guidelines.  A roll call vote was taken.  Tim Rhead-yes; Brian Field-yes; Terry Gerber-yes; Dave Hutchison-no; Peggy Peterson-abstain.  Motion failed and tabled until the November 15th Board of Directors meeting.

 

The Leadership Team report included the following:

  • Perkins and IDEA grant update
    • Perkins purchases have been made and awaiting approval on one request.
    • Corrections were necessary to the IDEA grant and approval has not yet been received.
  • Annual statistical data report
    • A recap of data for the last ten years was distributed.
  • Hearing screening report
    • Hearing screenings are complete in all districts. They were completed in an efficient, timely manner.  Thank you to all school staff for your help.
  • Entry Plan update/Performance Evaluation Plan
    • Updates to the Director entry plan were detailed.
    • A plan for the Director’s evaluation was discussed and a proposed timeline was presented.
  • Opportunities for training and support
    • Mental Health First Aid training will be held October 26th. This is the youth version and there are still 14 slots available.
    • SPED directors will meet at the Coop office on October 25th at 1 p.m.
    • Kindergarten Academy, with presenter Katie Garner, will be held June 19 and 20, 2017 and new this year, Primary Academy will be held June 21 and 22. Registration information will be sent in January 2017.
    • Coop staff will participate in an inservice on January 3, 2017.

 

A motion was made by Dave Hutchison and seconded by Terry Gerber to adjourn the meeting.  Motion carried.  Meeting adjourned at 11:46 a.m.  The Board of Directors will meet on November 15th.  The next Advisory Board meeting is scheduled for December 13th.

 

 

___________________________________________             _______________________________________

Tim Rhead, President                                                                          Cheryl R. Johnson, Business Manager