01-11-17 minutes

Southeast Area Cooperative

Advisory Board Meeting

Tuesday, January 11, 2017

 

A meeting of the Advisory Board of Southeast Area Cooperative was held on Tuesday, January 11, 2017 at the office of Southeast Area Cooperative in Beresford, South Dakota. Members present were:  Tim Rhead, Alcester-Hudson School District; Brian Field, Beresford School District; Terry Gerber, Canton School District; Sheri Hardman, Elk Point-Jefferson School District (via phone); and Dave Hutchison, Irene-Wakonda School District.  Also present were Tricia West, Director and Cheryl Johnson, Business Manager, Southeast Area Cooperative.

 

President Tim Rhead called the meeting to order at 10:37 a.m.  A motion was made by Brian Field and seconded by Dave Hutchison to adopt the agenda.  Motion carried.

 

A motion was made by Terry Gerber and seconded by Dave Hutchison to approve the minutes of the December 13, 2016 meeting.  Motion carried.

 

The financial report as prepared by the Business Manager for December 2016 was presented.  General fund opening balance:  $255,571.88; Receipts: $127,126.71; Disbursements: $141,656.04; for a closing balance of $241,042.55.  A motion was made by Brian Field and seconded by Dave Hutchison to approve the financials report, as presented.  Motion carried.

 

A listing of bills for January 2017 was presented.  A motion was made by Terry Gerber and seconded by Dave Hutchison to approve the payment of bills.  Motion carried.

 

A letter of resignation has been received from Bridget Page, Birth to 3 Support Person.  A motion was made by Brian Field and seconded by Dave Hutchison to approve the resignation.  Motion carried.

 

A letter of intent to retire at the end of the 2016-2017 school year has been received from Deb Duchscher, Speech Language Pathologist.  A motion was made by Sheri Hardman and seconded by Dave Hutchison to approve the retirement.  Motion carried.

 

Tricia West and Cheryl Johnson presented information items from the Leadership Team report, including CPI scheduled training, request for December 1 Child Count, preschool screening dates to be set, Perkins update, and Kindergarten Academy.

 

President Rhead declared the Advisory Board enter executive session at 10:48 a.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public office or employee, per SDCL 1-25-2-(1). President Rhead declared the Board out of executive session at 11:11 a.m.

 

Tricia West and Cheryl Johnson continued with the Leadership Team report which included a Medicaid billing update, recap of the SPED Reset training, report on the January 3rd staff inservice activities, Win Wall highlights, and the negotiations process.

 

President Rhead declared the Advisory Board enter executive session at 11:29 a.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public office or employee, per SDCL 1-25-2-(1).  President Tim Rhead declared the Board out of executive session at 11:46 a.m.

 

A motion was made by Brian Field and seconded by Dave Hutchison to offer contracts for the 2017-2018 school year to Director Tricia West and Business Manager Cheryl Johnson, with salary and terms of the contract to be determined at a later date.  Motion carried.

 

A motion was made by Brian Field and seconded by Dave Hutchison to adjourn the meeting.  Motion carried.  Meeting adjourned at 11:47 a.m.  The next Advisory Board meeting is scheduled for Tuesday, March 14, 2017, with a Board of Directors meeting scheduled for Tuesday, February 21, 2017.

 

 

_____________________________________             _____________________________________

Tim Rhead, President                                                     Cheryl R. Johnson, Business Manager