02-20-017 minutes

SOUTHEAST AREA COOPERATIVE

BOARD OF DIRECTORS

MONDAY, FEBRUARY 20, 2017

 

A meeting of the Board of Directors of Southeast Area Cooperative was held on Monday, February 20, 2017 (rescheduled from regular date due to lack of quorum).  The members of the Board of Directors present were:  Amanda Beeler, Alcester-Hudson School District; Clif Carnes, Beresford School District; Nancy Adema, Elk Point-Jefferson School District; and Daniel Larson, Gayville-Volin School District.  Also present were Tricia West, Director and Cheryl Johnson, Business Manager, Southeast Area Cooperative.

 

President Daniel Larson called the meeting to order at 5:35 p.m.  The Pledge of Allegiance was recited.  A motion was made by Clif Carnes and seconded by Nancy Adema to approve the agenda.  All present voted yes.  Motion carried.

 

A motion was made by Nancy Adema and seconded by Amanda Beeler to approve the minutes of the November 15, 2016 meeting.  All present voted yes.  Motion carried.

 

Tricia West presented the proposed Southeast Area Cooperative Conflict of Interest Policy.  After review, a motion was made by Amanda Beeler and seconded by Clif Carnes, that the policy be approved and adopted.  All present voted yes.  Motion carried.

 

It was determined there were no existing conflicts of interest.

 

The financial report as presented by the Business Manager was presented with the three month period being reviewed.  The following action in the General Fund was shown:  Beginning Balance:  $177,581.35; Receipts from Local Sources: $116,340.96; Receipts from Federal Sources: $358,811.83; Disbursements by Payroll: $367,859.23; Disbursements by Accounts Payable: $74,945.71; Disbursements by Transfer: $190.00; and a Closing Balance of $209,739.20.  A motion was made by Nancy Adema and seconded by Amanda Beeler to approve the financial report.  All present voted yes.  Motion carried.

 

A listing of bills for December 2016 and January and February 2017 was presented.  A motion was made by Amanda Beeler and seconded by Clif Carnes to approve the payment of the bills.  All present voted yes.  Motion carried.  A listing of paid vouchers for the three month period follows:

 

4Ever Green/Safe and Sound Storage, storage unit rental, $600.00; A&B Business, copier maintenance, $204.63; Amazon.com, supplies, $734.43; American PT Association, Naslund-Dues, $395.00; Andersen Enterprises, snow removal, $780.00; ASHA, Majeres-dues, $225.00; BMTC, phone/internet, $454.39; Beresford School District, Perkins expenses, $254.24; Kendra Bland, mileage, $51.24; Stacie Carlson, mileage/ASHA dues, $286.53; CDWG, Perkins supplies, $4,149.98; Change Healthcare, Medicaid eligibility, $157.35; City of Beresford, utilities, $922.50; CPI, training manuals, $170.00; Dakota Academic Consulting, 3rd quarter fee, $7,875.00; Elk Point-Jefferson School District, Perkins reimbursement, $89.98; Executive Management Finance Office, microfilm storage, $13.20; Fiesta Foods, supplies, $93.67; Andrea Fischer, ASHA dues, $225.00; Ann Gilbert, mileage/battery, $172.12; Tonja Gilmore, Licensure/membership, $297.14; Golden West Technologies, Perkins equipment, $2,358.00; Goodwill of the Great Plains, shred fee, $52.00; Gopher, APE supplies, $48.96; Lela Hall, mileage, $94.86; Maureen Hedeen, mileage/ASHA dues, $295.04; Houghton Mifflin, scoring booklets, $362.56; Irene-Wakonda School District, reimburse Perkins expenses, $235.00; Jaymar Business Forms, W-2’s/1099’s, $59.80; Jerry’s Chevrolet, car maintenance, $4,758.33; Cheryl Johnson, supplies, $33.98; Douglas C. Johnson, maintenance, $35.00; Tiffany Johnson, mileage, $38.11; Amy Knippling, mileage, $75.60; Lisa Kolb, postage, $21.82; Michael Majeres, mileage, $278.11; Joan Nelson, mileage, $189.52; Olson’s Ace Hardware, supplies, $42.96; Lorna Peterson, mileage, $593.28; Petes Produce, supplies, $23.99; Petty Cash, reimburse, $120.57; Post Office, stamps, $256.00; Quam Berglin and Post, audit, $8,600.00; Ramkota Inn-Pierre, West-lodging, $245.98; Realityworks, Perkins supplies, $711.45; John Rist, Perkins expenses, $1,796.15; School Administrators of SD, West-registration, $60.00; School Specialty, supplies, $101.68; Kristin Seivert, mileage, $16.28; Jason Selchert, SILDL Coordinator, $4,375.00; Star Publishing, legals, $110.87; State Bank of Alcester, supplies/expenses, $614.10; Strider Sport, APE supplies, $175.19; Trust and Agency Account, reimburse, $132.76; US Bank Voyager Fleet Systems, gas, $3,879.56; Tali Vanderstouwe, supplies/expenses, $105.08; Verizon Wireless, phone, $1,417.48; Patricia West, mileage/ASHA dues, $286.90; Carol Zanter, licensure, $50.00

 

There were no actions of the distance learning (SILDL) governing board to report.

 

A motion was made by Clif Carnes and seconded by Amanda Beeler to ratify the actions of the Advisory Board at the December 2016 and January 2017 meetings as follows:

 

  • Approve contract for service for Medicaid billing with Brandon Valley School District
  • Approve the retirement of Deb Duchscher at the end of the 2016-2017 school year
  • Approve the resignation of Bridget Page as Birth to Three support person

 

All present voted yes.  Motion carried.

 

A motion was made by Amanda Beeler and seconded by Clif Carnes to approve the hire of Kathleen Kunkel as part time Birth to Three support person.  All present voted yes.  Motion carried.

 

A motion was made by Nancy Adema and seconded by Amanda Beeler to approve the retirement of Cheryl Johnson effective January 31, 2018.  All present voted yes.  Motion carried.

 

A motion was made by Clif Carnes and seconded by Nancy Adema to offer contracts to Tricia West as Director and Cheryl Johnson as Business Manager for the 2017-2018 school year.  Salary and terms to be determined at a later date.  All present voted yes.  Motion carried.

 

Cheryl Johnson presented a preliminary budget for 2017-2018.  The preliminary budget included the anticipated assessment for the NPIP insurance pool change to self-funding, possible health insurance premium increases, anticipated training costs for a new business manager, as well as possible salary increases.  Preliminary assessments and federal funding were also discussed.

 

A motion was made by Clif Carnes and seconded by Nancy Adema to approve the submission of an RFP for the Birth to Three program from July 1, 2017 to June 30, 2018 and to be the administrative and fiscal agent for the program in the four county area of Clay, Lincoln, Yankton, and Union counties.  All present vote aye.  Motion carried.

A motion was made by Nancy Adema and seconded by Amanda Beeler to enter executive session at 6:02 p. m. for the purpose of discussing the qualifications, competence, performance, character, or fitness of any public officer or employee per SDCL 1-25-2-(1).  Motion carried.  President Larson declared the Board out of executive session at 6:11 p.m.

 

A motion was made by Clif Carnes and seconded by Amanda Beeler to grant the sick leave bank request from Katie Naslund.  All present voted yes.  Motion carried.

 

A motion was made by Amanda Beeler and seconded by Nancy Adema to enter executive session at 6:12 p. m. for the purpose of preparing for contract negotiations per SDCL 1-25-2-(4).  Motion carried.  President Larson declared the Board out of executive session at 6:24 p.m.

 

A motion was made by Nancy Adema and seconded by Amanda Beeler to approve the proposed change to the SACAPS agreement, item 4.  “Each party will furnish a cost factor of the package they are presenting 72 hours prior to the first meeting, simultaneously present a written proposal through the director or business manager. The first live meeting will take place approximately 72 hours later.”  All present voted yes.  Motion carried.

 

Tricia West presented the Leadership Team report, which included the following:

  • January 3rd Staff inservice
  • Leadership Team visit to the schools
  • SPED Reset Training
  • Entry Plan Update
  • Quarterly report
  • Staff Recommendations for 2017-2018
  • Update on conferences/meetings attended by the Director
  • FLSA update
  • Perkins update
  • Kindergarten Academy
  • 30th Anniversary activities

 

A motion was made by Clif Carnes and seconded by Amanda Beeler that the meeting adjourn.  All present voted yes.  Motion carried.  Meeting adjourned at 6:48 p. m.  Next meeting is scheduled for Tuesday, May 16th at 5:30 p. m.

 

_________________________________________           _______________________________________

Daniel Larson, President                                                             Cheryl R. Johnson, Business Manager