07.11.17 Minutes

Southeast Area Cooperative

Advisory Board Meeting

Tuesday, July 11, 2017

 

A meeting of the Advisory Board of Southeast Area Cooperative was held on Tuesday, July 11, 2017 at the office of Southeast Area Cooperative in Beresford, South Dakota.  Members present were:  Tim Rhead, Alcester-Hudson School District; Brian Field, Beresford School District; Terry Gerber, Canton School District; Sheri Hardman (via phone), Elk Point-Jefferson School District; and Jason Selchert, Gayville-Volin School District.  Also present were Tricia West, Director and Cheryl Johnson, Business Manager, Southeast Area Cooperative.

 

President Tim Rhead called the meeting to order at 10:11 a.m.

 

A motion was made by Brian Field and seconded by Terry Gerber to approve the agenda, with the addition of an executive session for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public office or employee, per SDCL 1-25-2-(1).  Motion carried.

 

A motion was made by Jason Selchert and seconded by Brian Field to approve the minutes of the June 13, 2017 meeting.  Motion carried.

 

A motion was made by Jason Selchert and seconded by Tim Rhead to elect Brian Field as President and Terry Gerber as Vice President of the Advisory Board for 2017-2018.  Motion carried.

 

The financial report as prepared by the Business Manager for June 2017 was presented:  General Fund Opening Balance: $205,615.87; Receipts (including accounts receivable):  $466,917.27; Disbursements (including accounts payable and contracts payable): $331,289.15; for a closing balance of $340,703.99.  A motion was made by Brian Field and seconded by Sheri Hardman to approve the financials, as presented.  Motion carried.

 

A listing of bills for June (2016-2017 payable) and July 2017 was presented.  A motion was made by Jason Selchert and seconded by Terry Gerber to approve the payment of bills.  Motion carried.

 

 

A motion was made by Jason Selchert and seconded by Brian Field to approve the budget adjustments and transfers, as listed.

 

FY 2017
BUDGET ADJUSTMENTS Increase Decrease
101941004 4,630.00 OT/PT RECEIPTS
101941005 4,630.00
102725000111 6,239.00 BIRTH TO 3
102725000210 297.00
102725000334001 5,000.00
102725000411 1,536.00
CONTINGENCY TRANSFERS
102529000323 2,345.00
102529200323 669.00
102529000113 1,181.00
102529200113 295.00
4,490.00

 

Chart of Account Number Journal     Description         Credit Amount
  Debit Amount
10 1226 000 120 GJ TRANS TO 1226010120 0.00 2,184.00
10 1226 000 190 GJ TRANS TO 1226010190 0.00 803.00
10 1226 000 210 GJ TRANS TO 1226010210 0.00 1,987.71
10 1226 000 220 GJ TRANS TO 1226010220 0.00 1,426.75
10 1226 000 230 GJ TRANS TO 1226010230 0.00 1,878.43
10 1226 000 240 GJ TRANS TO 1226010240 0.00 1,846.00
10 1226 000 410 GJ TRANS TO 1226000411 0.00 31.45
10 1226 000 411 GJ TRANS FR 1226000410 31.45 0.00
10 1226 000 411 GJ TRANS TO 1226010411 0.00 1,401.00
10 1226 010 112 GJ TRANS FR 1226011112 4,684.67 0.00
10 1226 010 120 GJ TRANS FR 1226000120 2,184.00 0.00
10 1226 010 190 GJ TRANS FR 1226000190 803.00 0.00
10 1226 010 210 GJ TRANS FR 1226000210 1,987.71 0.00
10 1226 010 210 GJ TRANS FR 1226011210 2,989.61 0.00
10 1226 010 220 GJ TRANS FR 1226011220 3,232.73 0.00
10 1226 010 220 GJ TRANS FR 1226000220 1,426.75 0.00
10 1226 010 230 GJ TRANS FR1226000230 1,878.43 0.00
10 1226 010 230 GJ TRANS FR 1226011230 17,078.12 0.00
10 1226 010 240 GJ TRANS FR 1226000240 1,846.00 0.00
10 1226 010 411 GJ TRANS FR 1226000411 1,401.00 0.00
10 1226 011 112 GJ TRANS TO 1226010112 0.00 4,684.67
10 1226 011 210 GJ TRANS TO 1226010210 0.00 2,989.61
10 1226 011 220 GJ TRANS TO 1226010220 0.00 3,232.73
10 1226 011 230 GJ TRANS TO 1226010230 0.00 17,078.12
10 2142 000 111 GJ TRANS FROM2142010111 200.00 0.00
10 2142 000 190 GJ TRANS FROM 2142010190 36.43 0.00
10 2142 000 210 GJ TRANS FR 2142010210 912.00 0.00
10 2142 000 411 GJ TRANS TO 2142010411 0.00 3,700.00
10 2142 010 111 GJ TRANS TO 2142000111 0.00 200.00
10 2142 010 190 GJ TRANS TO 2142000190 0.00 36.43
10 2142 010 210 GJ TRANS TO 2142000210 0.00 912.00
10 2142 010 411 GJ TRANS FR 2142000411 3,700.00 0.00
10 2152 000 111 GJ TRANS TO 2152010111 0.00 2,533.00
10 2152 000 120 GJ TRANS T 2152010120 0.00 1,679.00
10 2152 000 210 GJ TRANS TO 2152010210 0.00 1,005.00
10 2152 000 411 GJ TRANS TO 2152010411 0.00 590.00
10 2152 010 111 GJ TRANS FR 2152000111 2,533.00 0.00
10 2152 010 120 GJ TRANS FR 2152000120 1,679.00 0.00
10 2152 010 210 GJ TRANS FR 2152000210 1,005.00 0.00
10 2152 010 411 GJ TRANS FR 2152000411 590.00 0.00
10 2179 000 111 GJ TRANS FROM 2179010111 68.00 0.00
10 2179 000 210 GJ TRANS FR 2179000210 34.00 0.00
10 2179 010 111 GJ TRANS TO 2179000111 0.00 68.00
10 2179 010 210 GJ TRANS TO 2179000210 0.00 34.00
Fund Total: 10 433,849.64 433,849.64

Motion carried.

 

A public hearing as authorized by the Board of Directors for Tuesday, July 11, 2017 was held on the proposed 2017-2018 budget.  Cheryl Johnson presented the budget, along with related assessments.  A motion was made by Brian Field and seconded by Terry Gerber to recommend approval of the 2017-2018 budget to the Board of Directors.  Motion carried.

 

A motion was made by Brian Field and seconded by Jason Selchert to approve the Perkins Local Plan, to be submitted with the 2017-2018 Perkins grant.  Motion carried.

 

A motion was made by Terry Gerber and seconded by Sheri Hardman to approve a contract for PRN PT services with the Hawarden Regional Healthcare for $60 per hour, plus mileage.  Motion carried.

 

Meeting dates/times were reviewed for the 2017-2018 year.  A motion was made by Jason Selchert and seconded by Terry Gerber to set the Advisory Board meeting dates for third Tuesday of the month at 10 a.m., in months which the Board of Directors does not meet.  Motion carried.

 

A motion was made by Jason Selchert and seconded by Brian Field to enter executive session at 10:34 a.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public office or employee, per SDCL 1-25-2-(1).  Motion carried.  President Tim Rhead declared the Board out of executive session at 10:56 a.m.

 

The Leadership Team report included: Coop wide calendar available on Coop website; background check policies; Kindergarten Academy report; update on Tricia’s final classes; new employee inservice; SPED training workshop; Fall Kick Off; and DOE trainings available.

 

A motion was made by Jason Selchert and seconded by Terry Gerber to adjourn the meeting.  Meeting adjourned at 11:15 a.m.  Next Advisory Board meeting will be held Tuesday, September 19th at 10 a.m.

 

 

________________________________________                       _______________________________________

Brian Field, President                                                                    Cheryl R. Johnson, Business Manager