08.15.17 Agenda

Board of Directors

Tuesday, August 15, 2017 – 5:30 PM

Cooperative Office – 1109 W. Cedar, Beresford

Note:  Individuals needing assistance, pursuant to the Americans with Disabilities Act should contact the Southeast Area Cooperative (605-763-5096) forty-eight (48) hours in advance of the meeting to make any necessary arrangements.

  1. Call to Order/Pledge of Allegiance
  2. Introductions
  3. Welcome and Comments from Advisory Board President Brian Field, Superintendent, Beresford
  4. *Election of officers 2017-2018
  5. *Approve Agenda
  6. *Disclose Conflicts of Interest
  7. *Approve minutes of May 16, 2017 and June 22, 2017 meetings
  8. *Approve financial report
  9. *Approve bills
  10. *Approve budget adjustments to 2016-2017 budget
  11. *Approve imprest-incidental account for September and October (SDCL–13-18-17)
  12. *Approve distance learning governing board actions
  13. *Approve Criminal Background check policy
  14. *Approve revised conflict of interest policy
  15. *Annual Consent Agenda
    1. Designate Roberts Rules of Order as guide/reference for meetings
    2. Approve meeting dates and times for 2017-2018
    3. Establish official depositories and acceptance of South Dakota Public Investment Trust (FIT)
    4. Establish official newspaper—Beresford Republic
    5. Declare notification to media of special meetings
    6. Appoint Business Manager and declare Business Manager as legal signature for social security, payroll, insurance and authorize use of board president signature stamp
    7. Declare Director as authorized signature for reports and grants
    8. Bond Business Manager and other employees
    9. Authorize approval of purchases by the Business Manager and Director
    10. Authorize direct deposit payments for payroll and accounts payable with proper documentation
    11. Select Swier Law Firm as Legal Counsel for Southeast Area Cooperative
    12. Appoint Director as Title IX, Section 504 and American with Disabilities Act Coordinator for 2016-2017
    13. Approve 2017-2018 Carl Perkins Application
    14. Adopt the 2017-2018 Cooperative Budget
    15. Adopt the 2017-2018 policy manual
    16. Establish sub pay for 2017-2018  
    17. Approve publishing of cooperative salaries for 2017-2018
  16. *Consent Agenda (previously approved by Advisory Board)
    1. Board meeting dates/times
    2. Declare surplus items
    3. Approve SILDL contract for Jason Selchert
    4. Approve contract with Hawarden Regional Hospital
    5. Approve Hire: Kristina Hansen
    6. Approve Hire: Jean Akland
  17. *Declare surplus items
  18. *Executive Session SDCL 1-25-2(1)
  19. *Approve resignation of Anne Jensen
  20. *Approve contract: Amanda Fey
  21. Leadership Report
  22. *Adjournment

*Denotes item that requires Board Action