09-19-17 minutes

Southeast Area Cooperative

Advisory Board Meeting

Tuesday, September 19, 2017

 

A meeting of the Advisory Board of Southeast Area Cooperative was held on Tuesday, September 19, 2017 at the office of Southeast Area Cooperative in Beresford, South Dakota.  Members present were:  Tim Rhead, Alcester-Hudson School District; Brian Field, Beresford School District; Terry Gerber, Canton School District; Sheri Hardman, Elk Point-Jefferson School District; Jason Selchert, Gayville-Volin School District; and Dave Hutchison, Irene-Wakonda School District.  Also present were Tricia West, Director and Cheryl Johnson, Business Manager, Southeast Area Cooperative.

 

President Brian Field called the meeting to order at 10:30 a.m.

 

A motion was made by Tim Rhead and seconded by Terry Gerber to adopt the agenda.  Motion carried.

 

A motion was made by Jason Selchert and seconded by Dave Hutchison to approve the minutes of the July 11, 2017 meeting.  Motion carried.

 

The financial report as prepared by the Business Manager for August 2017 was presented:  General Fund Opening Balance:  $273,712.48; Receipts: $248,897.69; Disbursements: $108,318.46; for a closing balance of $414,291.71.  A motion was made by Tim Rhead and seconded by Sheri Hardman to approve the financials, as presented.  Motion carried.

 

A listing of bills for September 2017 was presented.  A motion was made by Terry Gerber and seconded by Jason Selchert to approve the payment of bills.  Motion carried.

 

A motion was made by Terry Gerber and seconded by Dave Hutchison to approve the surplus of two vehicles and one laptop, per the list presented.  Motion carried.

 

A proposal from South Dakota Birth to Three was discussed regarding a grant opportunity for coordinating services in Area 4.   A motion was made by Tim Rhead and seconded by Sheri Hardman to approve the Cooperative pursuing this grant opportunity.  On a roll call vote:  Alcester-Hudson-Yes; Beresford-Yes; Canton-No; Elk Point-Jefferson-Yes; Gayville-Volin-No; and Irene-Wakonda-No.  No action taken.

 

A motion was made by Jason Selchert and seconded by Terry Gerber to enter executive session at 11:05 a.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public office or employee, per SDCL 1-25-2-(1).  Motion carried.  President Field declared the Board out of executive session at 11:15 a.m.

 

A motion was made by Jason Selchert and seconded by Terry Gerber to approve the resignation of Tonja Gilmore, and to impose the early termination penalty of $2,000.  Motion carried.

 

A motion was made by Tim Rhead seconded by Sheri Hardman to enter executive session at 11:18 a.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public office or employee, per SDCL 1-25-2-(1).  Motion carried.  President Field declared the Board out of executive session at 11:45 a.m.

 

The Leadership Team report included the following:

  • Fall inservice
  • Medicaid rates
  • Background checks for substitutes
  • Goals
  • Business Manager timeline

 

A motion was made by Dave Hutchison and seconded by Tim Rhead to adjourn the meeting.  Motion carried.  Meeting adjourned at 12:05 p. m.

 

 

__________________________________________               ___________________________________

Brian Field, President                                                                   Cheryl R. Johnson, Business Manager