02-20-19 minutes

SOUTHEAST AREA COOPERATIVE
BOARD OF DIRECTORS


Wednesday, February 20, 2019


A meeting of the Board of Directors of Southeast Area Cooperative was held on February 20, 2019 at the office of Southeast Area Cooperative, Beresford, South Dakota. The members of the Board of Directors present were: Jay Hallaway, Alcester‐Hudson School District; Chris Savey, Beresford School District; Cherie Noteboom, Elk Point‐Jefferson School District (via phone); and Brian Spurrell, Irene‐Wakonda. Also present were Terry Gerber, Canton School District; Ann Boden, Business Manager and Tricia West, Director, Southeast Area Cooperative.


Vice President Cherie Noteboom called the meeting to order at 5:32 p.m. The Pledge of Allegiance was recited.


A motion was made by Chris Savey and seconded by Jay Hallaway to adopt the agenda. All present voted yes. Motion carried.


Dwight Berglin, CPA, from Quam, Berglin, & Post presented the 2017‐2018 audit report via phone. A motion was made by Brian Spurrell and seconded by Jay Hallaway to approve the audit report. All present voted yes. Motion carried.


A motion was made by Chris Savey and seconded by Brian Spurrell to recommend Quam, Berglin, & Post for the 2018‐2019 audit. All present voted yes. Motion carried.


A motion was made by Jay Hallaway and seconded by Chris Savey to approve the November 14, 2018 minutes. All present voted yes. Motion carried.


The financial report as prepared by the Business Manager was presented with the three month period being reviewed. The following action in the General Fund was shown:

Beginning Balance:
$395,499; Receipts from Local Sources: $145,975; Receipts from Federal Sources: $286,311; Disbursements of $422,118, and a Closing Balance of $405,667. A motion was made by Brian Spurrell and seconded by Jay Hallaway to approve the financial report. All present voted yes. Motion carried.


A listing of bills for December 2018, January 2019, and February 2019 was presented. A motion was made by Chris Savey and seconded by Brian Spurrell to approve the payment of bills. All present voted yes. Motion carried. A listing of paid vouchers follows:
Vendor Reason Amount
A&B Business Copier Maintenance $118.20
Jean Akland Mileage $54.60
Amazon.com Perkins/Supplies $2,877.07
Andersen Enterprises Snow Removal $593.75
BMTC Phone/Internet $582.93
Beresford School District Perkins Reimbursement $558.00
Josh Carlson Licensure $50.00
Stacie Carlson Mileage/Dues $265.74
Change Healthcare Medicaid Eligibility $118.13
City of Beresford Utilities $1,235.33
Curriculum Associates Testing Materials $804.16
Jeremiah Dibley SILDL Stipend $1,000.00
Fiesta Supplies $52.14
Geek Dad Computer Repairs $389.00
Ann Gilbert Mileage $478.56
Goodwill of the Great Plains Shred Fee $78.00
Green Eggs and Ram Computer $798.99
Healthcare Providers Liability Insurance $160.00
Maureen Hedeen Mileage/Dues $353.52
Tawnya Heer Licensure $50.00
Amanda Hilgemann Mileage $268.80
Jaymar Business Forms Envelopes $50.81
Jerry’s Chevrolet Vehicle Maintenance $1,674.60
Tiffany Johnson Mileage $100.80
Michael King SILDL Stipend $1,500.00
Lisa Kolb Mileage $165.48
Mathison Tri Gas Perkins $2,498.42
Jill Methany Perkins $367.96
Kellen Moser SILDL Stipend $2,500.00
NCS Pearson Testing Supplies $1,246.00
Alisha Nettestad Mileage $42.84
Olson’s Ace Hardware Maintenance Supplies $23.98
Carol Pepper Licensure $50.00
Lorna Peterson Mileage $10.08
Sharon Petrik Reimbursement $33.02
Petty Cash Reimburse $8.59
Precision Lawncare Mowing/Lawncare $57.00
Printing Plus Stamp $144.00
Quam, Berglin, & Post Audit $8,600.00
RealityWorks Perkins $1,886.85
Jenny Rice SILDL Stipend $750.00
Michelle Riedel SILDL Stipend $2,050.00
Amy Schander SILDL Stipend $1,500.00
Jason Selchert SILDL Coordinator $2,187.50
Star Publishing Legals $55.43
Russ Swanson SILDL Stipend $1,750.00
TCM Bank Credit Card Payment $705.65
Abby Trudeau Mileage $48.30
Trust and Agency Reimburse $400.00
US Bank Voyager Systems Gas for vehicles $2,520.02
Jessica Vannorsdel Mileage $513.12
Verizon Phone $1,161.97


A motion was made by Jay Hallaway and seconded by Brian Spurrell to approve the continued contract for Birth to Three coordination services. All present voted yes. Motion carried.


There were no actions of the SILDL governing board to report.


A motion was made by Chris Savey and seconded by Jay Hallaway to ratify the actions of the Advisory Board from the December 2018 meeting and to take action on the following consent agenda items:
 Approve business banking at Premier Bank
All present voted yes. Motion carried.


A motion was made by Chris Savey and seconded by Brian Spurrell to approve the Business Manager contract with terms and conditions to be determined at a later date. All present voted yes. Motion carried.


A motion was made by Jay Hallaway and seconded by Brian Spurrell to approve the Director contract with terms and conditions to be determined at a later date. All present voted yes. Motion carried.


Ann Boden presented a preliminary budget for 2019‐2020. The preliminary budget included possible salary and benefit premium increases, as well as a possible zero percent increase in federal funding.


Tricia West presented the Leadership Team report which included:
 Tricia and Ann will attend the Northern Plains Insurance Pool annual meeting on March 20th.
 Service data for the current school year was reviewed.
 There is a statewide Coop Directors meeting scheduled for February 25th.
 Physical Therapist Josh Carlson can present neuromuscular control in‐services to school
coaching staff if requested.
 There is an upcoming CPI training scheduled.
 Coop staff participated in an online in‐service on Feeding.
 Tricia will provide addition information to staff in regards to the changes in graduation
requirements.
 An update was given on Perkins V.
 Early Childhood screenings are scheduled for each school district.
 Kindergarten Academy registration is open.
There was no public input.


A motion was made by Jay Hallaway and seconded by Chris Savey to enter executive session at 6:14 p.m. for the purpose of preparing for contract negotiations or negotiating with employees or employee representatives, per SDCL 1‐25‐2‐(4). Motion carried. Vice President Cherie Noteboom
declared the Board out of executive session at 6:27 p.m.


A motion was made by Chris Savey and seconded by Brian Spurrell to adjourn the meeting. All present voted yes. Motion carried. Meeting adjourned at 6:28 p.m. The next meeting of the Board of Directors will be May 15, 2019.


Faydra Christensen, President Ann Boden, Business Manager