05.15.19 Minutes

SOUTHEAST AREA COOPERATIVE
BOARD OF DIRECTORS
Wednesday, May 15, 2019

A meeting of the Board of Directors of Southeast Area Cooperative was held on May 15, 2019 at the office of Southeast Area Cooperative, Beresford, South Dakota. The members of the Board of Directors present were: Jay Hallaway, Alcester‐Hudson School District; Christal Dietzenbach, Canton
School District; Cherie Noteboom, Elk Point‐Jefferson School District; and Faydra Christensen, Viborg‐ Hurley School District. Also present were Terry Gerber, Canton School District; Ann Boden, Business Manager and Tricia West, Director, Southeast Area Cooperative.

President Faydra Christensen called the meeting to order at 5:30 p.m. The Pledge of Allegiance was recited.

A motion was made by Cherie Noteboom and seconded by Jay Hallaway to adopt the agenda. All present voted yes. Motion carried.

A motion was made by Jay Hallaway and seconded by Christal Dietzenbach to approve the February 20, 2019 minutes. All present voted yes. Motion carried.

The financial report as prepared by the Business Manager was presented with the three month period being reviewed. The following action in the General Fund was shown:
Beginning Balance:
$405,667; Receipts from Local Sources: $125,484; Receipts from Federal Sources: $265,618; Disbursements of $391,102, and a Closing Balance of $388,301. A motion was made by Christal Dietzenbach and seconded by Cherie Noteboom to approve the financial report. All present voted yes.
Motion carried.

A listing of bills for March, April, and May 2019 was presented. A motion was made by Cherie Noteboom and seconded by Jay Hallaway to approve the payment of bills. All present voted yes.

Motion carried. A listing of paid vouchers follows:
Vendor Reason Amount
A&B Business Copier Maintenance $125.17
Amazon.com Supplies $214.26
Andersen Enterprises Snow Removal $915.00
BMTC Phone/Internet $590.39
Beresford School District Perkins Reimbursement $617.89
Ann Boden Mileage $26.46
Bon Homme School District Refund $185.00
Stacie Carlson Mileage/Dues $84.42
Change Healthcare Medicaid Eligibility $159.39
Faydra Christensen Special Meeting $30.00
City of Beresford Utilities $1,830.41
Coal Iron Perkins $4,950.00
Crisis Prevention Workbooks $219.45
Dakota Academic Consulting E‐rate Consulting $9,000.00
Jeremiah Dibley SILDL Stipend $1,500.00
Amanda Fey Dues $99.00
Fiesta Supplies $62.44
Ann Gilbert Mileage $392.70
Goodwill of the Great Plains Shred Fee $104.00
Jay Hallaway Special Meeting $30.00
Healthcare Providers Liability Insurance $89.00
Maureen Hedeen Mileage $100.80
Amanda Hilgemann Mileage $264.60
Houghton Mifflin Harcourt Testing Supplies $196.98
Irene‐Wakonda School District Perkins $624.41
Jaymar Business Forms Checks $116.30
Jerry’s Chevrolet Vehicle Maintenance $2,472.52
Michael King SILDL Stipend $1,750.00
Lisa Kolb Mileage $81.48
Kellen Moser SILDL Stipend $1,750.00
NCS Pearson Testing Supplies $183.40
Holly Neth Mileage $189.84
Cherie Noteboom Special Meeting $30.00
Carol Pepper Dues/Reimbursement $90.89
Sharon Petrik Reimbursement $73.72
Precision Lawncare Mowing/Lawncare $91.00
Pro ED Testing Supplies $49.50
Jenny Rice SILDL Stipend $750.00
Michelle Riedel SILDL Stipend $1,300.00
Amy Schander SILDL Stipend $750.00
Lisa Schmitz Mileage $117.60
SD School for the Deaf Birth to Three $98.50
SDASBO Registration $75.00
Jason Selchert SILDL Coordinator $2,187.50
Sigler Fire Equipment Extinguisher Testing $65.00
Software Unlimited Software Maintenance $3,450.00
Star Publishing Legals $88.77
Subway Screenings Lunch $50.53
Russ Swanson SILDL Stipend $1,750.00
TCM Bank Credit Card Payment $1,016.13
Abby Trudeau Mileage $64.68
Trust and Agency Reimburse $400.00
US Bank Voyager Systems Gas for vehicles $2,504.24
Jessica Vannorsdel Mileage $344.06
Verizon Phone $1,160.40
Patricia West Mileage $69.28

A motion was made by Jay Hallaway and seconded by Christal Dietzenbach to authorize the director offer contracts and accept resignations for the following school year. All present voted yes. Motion carried.

A motion was made by Christal Dietzenbach and seconded by Cherie Noteboom to ratify the actions of the Advisory Board from the March and April 2019 meetings and to take action on the following consent agenda items:
 Approve retirement
 Approve hire
 Approve paper and supply bids
 Approve comprehensive plan
 Set public hearing date for the 2019‐2020 budget for July 18, 2019 at 10:30 a.m.
All present voted yes. Motion carried.

A motion was made by Jay Hallaway and seconded by Christal Dietzenbach to enter executive session at 5:37 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee, per SDCL 1‐25‐2‐(1). Motion carried. President Faydra Christensen declared the Board out of executive session at 5:44 p.m.

A motion was made by Jay Hallaway and seconded by Cherie Noteboom to approve a plan of intent waiver for 2019‐2020. All present voted yes. Motion carried.

A motion was made by Jay Hallaway and seconded by Christal Dietzenbach to approve the recommendations from the negotiations committee and contracts for 2019‐2020 school year including ESY wages and to set the substitute rate at $100 per day for teachers and $10.50 per hour for
paraprofessionals allowing the director to make exceptions to the substitute rate with board notification. All present voted yes. Motion carried.

A motion was made by Christal Dietzenbach and seconded by Cherie Noteboom to approve the surplus of Perkins items. All present voted yes. Motion carried.

There were no actions of the SILDL governing board to report.

A motion was made by Christal Dietzenbach and seconded by Cherie Noteboom to approve the SILDL E‐rate contract with Dakota Academic Consulting (Bonnie Overweg). All present voted yes. Motion carried.

Tricia West presented the Leadership Team report which included:
 The year‐end service summary was reviewed.
 The 2019‐2020 Cooperative Goals were reviewed.
 Kindergarten Academy registration numbers were presented.
 Per the Southeast Area Cooperative’s Articles of Incorporation the next meeting must be the third Monday of August.
 The Canton and Viborg‐Hurley school districts are scheduled for SPED reviews in the fall.
There was no public input.

A motion was made by Cherie Noteboom and seconded Jay Hallaway to adjourn the meeting.

All present voted yes. Motion carried. Meeting adjourned at 6:08 p.m. The next meeting of the Board of

Directors will be August 19, 2019.


Faydra Christensen, President Ann Boden, Business Manager