06.21.19 minutes

Southeast Area Cooperative
Advisory Board Meeting
Friday, June 21, 2019

A meeting of the Advisory Board of Southeast Area Cooperative was held on Friday, June 21, 2019 at the office of Southeast Area Cooperative in Beresford, South Dakota. Members present were: Tim Rhead, Alcester‐Hudson School District; Brian Field, Beresford School District (via phone); Terry Gerber, Canton (via phone); and Dave Hutchison, Irene‐Wakonda School District (via phone). Also present were Tricia West, Director and Ann Boden, Business Manager Southeast Area Cooperative.


President Terry Gerber called the meeting to order at 8:43 a.m.


A motion was made by Brian Field and seconded by Dave Hutchison to adopt the agenda. Hutchison‐yes, Gerber‐yes, Field‐yes, Rhead‐yes. Motion carried.


A motion was made by Tim Rhead and seconded by Dave Hutchison to approve the minutes of the April 17, 2019 meeting. Hutchison‐yes, Gerber‐yes, Field‐yes, Rhead‐yes. Motion carried.


The financial report as prepared by the Business Manager for May 2019 was presented: General Fund Opening Balance: $388,301; Receipts: $49,599; Disbursements: $150,643; for a closing balance of $287,257. A motion was made by Brian Field and seconded by Dave Hutchison to approve the financial report, as presented. Hutchison‐yes, Gerber‐yes, Field‐yes, Rhead‐yes. Motion carried.


A listing of bills was presented. A motion was made by Tim Rhead and seconded by Brian Field to approve the payment of bills. Hutchison‐yes, Gerber‐yes, Field‐yes, Rhead‐yes. Motion carried.


A motion was made by Dave Hutchison and seconded by Brian Field to approve the surplus of two vehicles and other Cooperative and Perkins items per the list presented. Hutchison‐yes, Gerber‐yes, Field-yes,
Rhead‐yes. Motion carried.


A motion was made by Tim Rhead and seconded by Dave Hutchison to approve the budget supplement and transfers as listed. Hutchison‐yes, Gerber‐yes, Field‐yes, Rhead‐yes. Motion carried.


A motion was made by Tim Rhead and seconded by Dave Hutchison to approve the budget supplement and transfers as listed. Hutchison‐yes, Gerber‐yes, Field‐yes, Rhead‐yes. Motion carried.


 Budget Supplement
Supplement the general fund budget for wages. With the means of financing of IDEA
grant allocations.
10 2152 010 111 $2,491.00 increase
 Budget Transfers
Increase Decrease
10 1226 010 111 $ 675.00
10 1226 010 210 $ 5,411.00
10 2142 010 210 $ 369.00
10 2142 010 220 $ 1,502.00
10 2142 010 230 $ 8,464.00
10 2142 010 111 $ 7,575.00
10 2152 010 111 $ 23,359.00
10 2179 010 210 $ 86.00
10 2179 010 111 $ 627.00
10 2490 000 310 $ 7,000.00
10 2490 000 334 001 $ 7,200.00
10 2490 000 411 $ 2,696.00
10 2490 000 413 $ 2,496.00
 Contingency Transfers
Increase Decrease
10 7000 000 000 $ 300.00
10 2490 000 411 001 $ 300.00

A motion was made by Brian Field and seconded by Tim Rhead to approve bonuses for the Birth to Three staff and approve Birth to Three contracts for 2019‐2020 fiscal year. Hutchison‐yes, Gerber‐yes, Field-yes, Rhead‐yes. Motion carried


A motion was made by Brian Field and seconded by Tim Rhead to approve the resignation of Stacie Carlson without accessing the early termination penalty. Hutchison‐no, Gerber‐no, Field‐yes, Rhead‐yes. Motion failed.
A motion was made by Tim Rhead to approve the resignation of Stacie Carlson and to reduce the early termination penalty to $500. Motion not seconded. Motion failed.


A motion was made by Dave Hutchison to approve the resignation of Stacie Carlson with the full early termination penalty. Motion not seconded. Motion failed.


A motion was made by Tim Rhead and seconded by Brian Field to approve the resignation of Stacie Carlson without accessing the early termination penalty due to the early notice given and Stacie’s willingness to provide ESY services and assistance with the hiring of and transition to her replacement.
Hutchison‐yes, Gerber‐no, Field‐yes, Rhead‐yes. Motion carried.


A motion was made by Tim Rhead to approve the resignation of Stacie Carlson and to reduce the early termination penalty to $500. Motion not seconded. Motion failed.


A motion was made by Dave Hutchison to approve the resignation of Stacie Carlson with the full early termination penalty. Motion not seconded. Motion failed.


A motion was made by Tim Rhead and seconded by Brian Field to approve the resignation of Stacie Carlson without accessing the early termination penalty due to the early notice given and Stacie’s willingness to provide ESY services and assistance with the hiring of and transition to her replacement.
Hutchison‐yes, Gerber‐no, Field‐yes, Rhead‐yes. Motion carried.

A motion was made by Brian Field and seconded by Tim Rhead to approve the hiring of BreAnn Morris, Alyssa DeBoer, and Candace Zweifel. Hutchison‐yes, Gerber‐yes, Field‐yes, Rhead‐yes. Motion carried.


A motion was made by Tim Rhead and seconded by Dave Hutchison to approve the 2019‐2020 SILDL Coordinator contract with Jason Selchert in the amount $8,750. Hutchison‐yes, Gerber‐yes, Field‐yes, Rhead‐yes. Motion carried.

The Leadership Team report included:
 Para‐educator training for school district staff is scheduled for August 7th in Beresford.
 Staff update was given.
 Perkins grant has been submitted.
 IDEA grant application due June 30th, necessary information needs to be submitted to Tricia to complete application.
A motion was made by Dave Hutchison and seconded by Brian Field to adjourn the meeting. Motion passed. Meeting adjourned at 9:11 a.m. The next meeting of the Advisory Board will be Thursday, July 18th at 9:30 a.m.


Terry Gerber, President Ann Boden, Business Manager