02-20-20 Minutes

SOUTHEAST AREA COOPERATIVE
BOARD OF DIRECTORS
Wednesday, February 19, 2020


A meeting of the Board of Directors of Southeast Area Cooperative was held on February 19, 2020, at the office of Southeast Area Cooperative, Beresford, South Dakota. The members of the Board of Directors present were Jay Hallaway, Alcester-Hudson School District; Chris Savey, Beresford School
District; Cherie Noteboom, Elk Point-Jefferson School District (via phone); Kathy Jorgensen, Gayville- Volin School District; and Brian Spurrell, Irene-Wakonda School District. Also present were Ann Boden, Business Manager and Tricia West, Director (via phone), Southeast Area Cooperative.


Jay Hallaway called the meeting to order at 5:34 p.m.


The Pledge of Allegiance was recited.


A motion was made by Chris Savey and seconded by Kathy Jorgensen to adopt the agenda. All present voted yes. Motion carried.


Dwight Berglin, CPA and Terri Post, CPA, from Quam, Berglin, & Post presented the 2018-2019 audit report via phone. A motion was made by Brian Spurrell and seconded by Chris Savey to approve the audit report. All present voted yes. Motion carried.


A motion was made by Kathy Jorgensen and seconded by Brian Spurrell to recommend Quam, Berglin, & Post for the 2019-2020 audit. All present voted yes. Motion carried.


A motion was made by Cherie Noteboom and seconded by Kathy Jorgensen to approve the November 20, 2019 minutes. All present voted yes. Motion carried.


The financial report as prepared by the Business Manager was presented with the three month period being reviewed. The following action in the General Fund was shown: Beginning Balance: $522,275; Receipts from Local Sources: $122,242; Receipts from Federal Sources: $320,749; Disbursements of $443,299, and a Closing Balance of $521,967. A motion was made by Chris Savey and seconded by Brian Spurrell to approve the financial report. All present voted yes. Motion carried.


A listing of bills for December 2019, January 2020, and February 2020 was presented. A motion was made by Kathy Jorgensen and seconded by Chris Savey to approve the payment of bills. All present voted yes. Motion carried.

A listing of paid vouchers follows:
Akland, Jean, Mileage, $26.04; Amazon.com, Supplies, $698.40; Anderson Enterprises, Snow Removal, $962.50; BMTC, Telephone, $470.38; Carlson, Joshua, License/Training Reimbursement, $712.00; Century Business, Copier Maintenance, $63.00; Change Healthcare, Medicaid Eligibility, $244.33
City of Beresford, Utilities, $1,235.33; Crisis Prevention Institute, Supplies, $99.75; Dakota Academic Consulting, SILDL, $4,125.00; Dibley, Jeremiah, SILDL Teacher Stipend, $1,000.00; Dickerson, Kylie, Mileage, $196.43; Erickson, Sara, License Reimbursement, $150.00; Fey, Amanda, Training
Reimbursement, $30.00; Fiesta Foods, Supplies, $56.23; Goodwill of the Great Plains, Shredding, $52.00; Hedeen, Maureen, Mileage/Dues Reimbursement, $275.40; Heer, Tawnya, Insurance Reimbursement,
$175.82; Irene-Wakonda School, Perkins, $585.00; Jerry’s Chevrolet, Vehicle Maintenance, $1,918.74; King, Michael, SILDL Teacher Stipend, $1,500.00; Kolb, Lisa, Mileage, $68.88; McLeod’s, Supplies, $10.00; Moser, Kellen, SILDL Teacher Stipend, $2,300.00; Multi Health Systems Inc, Testing Supplies, $90.00; NCS Pearson Inc, Testing Supplies, $775.23; Nettestad, Alisha, Mileage/Dues Reimbursement , $290.52; Olson’s Ace Hardware, Supplies, $75.94; Pepper, Carol, License Reimbursement, $50.00; Precision Irrigation and Lawncare, Lawncare, $18.75; Pro-ed, Testing Supplies, $337.70; Rice, Jenny, SILDL Teacher Stipend, $750.00; Riedel, Michelle, SILDL Teacher Stipend, $1,300.00; Riverside Insights, Testing Supplies, $496.65; Schander, Amy, SILDL Teacher Stipend, $750.00; Scotchman Metal Fabricating
Solutions, Perkins, $952.62; Selchert, Jason, SILDL Stipend, $2,187.50; Sioux Empire Automotive, Vehicle, $9,618.00; Sioux Falls Kenworth, Perkins, $1,952.09; Stan Houston Equipment, Perkins, $3,687.80; Star; Publishing, Legals, $66.74; Swanson, Russell, SILDL Teacher Stipend, $1,750.00; Talk Tools, Supplies, $232.85; TCM Bank, Credit Card, $941.83; Trudeau, Abby, Mileage, $59.22; US Bank Voyager Systems, Fuel, $2,557.49; Vannorsdel, Jessica, Mileage, $205.96; Verizon Wireless, Phones, $980.10; Zweifel,
Candace, Mileage, $27.64

A motion was made by Chris Savey and seconded by Cherie Noteboom to approve the surplus of a 2004 Dodge Stratus for trade-in. All present voted yes. Motion carried.


There were no actions of the SILDL governing board to report.


A motion was made by Chris Savey and seconded by Kathy Jorgensen to approve the Director and Business Manager contracts with terms and conditions to be determined at a later date. All present voted yes. Motion carried


Ann Boden presented a preliminary budget for 2020-2021. The preliminary budget included possible salary and benefit premium increases and the new Behavioral Specialist position.

Tricia West presented the Leadership Team report which included:
 Northern Plains Insurance Pool annual meeting is March 18th.
 Reviewed changes made to the Perkins consortium.
 Reviewed training available to cooperative and district staff.
 The new Behavioral Specialist position has been posted.
 Early childhood screenings will begin in March.
 The first session of Kindergarten Academy is full there are still openings for the second session.


There was no public input.


A motion was made by Brian Spurrell and seconded by Kathy Jorgensen to enter executive session at 6:10 p.m. for the purpose of preparing for contract negotiations or negotiating with employees or employee representatives, per SDCL 1-25-2-(4). Motion carried. Chair Jay Hallaway declared the Board out of executive session at 6:18 p.m.


A motion was made by Chris Savey and seconded by Kathy Jorgensen to adjourn the meeting.


All present voted yes. Motion carried. Meeting adjourned at 6:19 p.m. The next meeting of the Board of Directors will be May 20, 2020.


Faydra Christensen, President

Ann Boden, Business Manager